Articles of Association, By-Laws

ARTICLES OF ASSOCIATION

LYNCH PARENT ASSOCIATION  (LPA)

We, the undersigned, desiring to form a non-profit association do hereby constitute ourselves as a voluntary nonprofit unincorporated association in accordance with the provisions of these Articles of Association as set forth below.

ARTICLE I

Name

This association shall be called the Lynch Parents’ Association

ARTICLE II

Objective

The purpose of this Association shall be to promote the understanding of school objectives and methods, and to encourage full cooperation between parents/guardians and faculty/staff in order to foster the full development of our children.  In addition, the purpose shall be to fund and coordinate activities and provide volunteer support in order to enhance the academic experience and build a sense of school and community pride.

ARTICLE III

Membership

All parents and guardians of children attending Lynch Elementary School shall be considered members of this Association.

ARTICLE IV

Definitions

The “Executive Officers” are the First-Year President, Second-Year President, Vice President, Recording Secretary, Communications Secretary, and Treasurer.  All Executive Officer positions can be shared by two (2) people. The “Board Members” include all who volunteer for positions as outlined in the By‐Laws.

ARTICLE V

Meetings

There shall be monthly (or regularly scheduled) meetings for the purpose of receiving reports and transacting business. Special meetings can be called by any Executive Officer, provided written notice is sent to the entire membership (via the newsletter, special notice, or the website.)

ARTICLE VI

Voting

Any issues that require a vote shall be brought to vote after general discussion.  To bring a matter to vote, a motion must be made, seconded, and requires a majority vote of the members present, provided written notice of the meeting was sent to all members via the newsletter, special notice or posted on the website.  The Executive Officers are excluded from making or seconding motions, however, shall be considered voting members required for the 2/3 majority vote.

ARTICLE VII

Amendments and Revisions

The Articles of Association and By‐Laws of this Association may be revised or amended by a  2/3 vote of the members present at any regular or special meeting, provided written notice of the  proposed amendments and the meeting will be made available to the entire membership via the newsletter, special notice, or website.

ARTICLE VIII

Charitable Purpose

This association is organized exclusively for charitable, religious, educational and scientific  purposes, including, for such purposes, the making of distributions to organizations under  Section 501 (c)(3) of the Internal Revenue Code (or corresponding section of any future  Federal tax code).  No part of the net earnings of this association shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or any private persons, except that this association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501  (c)(3) purposes.  No substantial part of the activities of this association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and this association shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of, or in opposition to, any candidate for public office.   Notwithstanding any other provision of these articles, this association shall not carry on any other activities not permitted to be carried on, (a) by an organization exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code) or, (b) by an organization, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code (or corresponding section of any future Federal tax code).

ARTICLE IX

Dissolution

Upon dissolution of this association, assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government, for a public purpose.

ARTICLE X

Approval of Articles

These Articles of Association shall become binding and effective when they are duly accepted and signed by all of the officers of the current Board of Directors of the Lynch Parent Association upon the vote and approval of two-thirds majority of the members present.

Original: Unknown

Revised:  May 13, 2015

Lynch Elementary School Parents’ Association By-Laws

Adopted May, 2015

ARTICLE I: Name, Description and Purpose

Section 1: NAME - The name of the organization shall be Lynch Parent Association (LPA).  The LPA is located at 10 Brantwood Rd, Winchester, MA 01890.

Section 2: DESCRIPTION - The LPA is a nonprofit organization that exists for charitable and educational purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Code.

Section 3: PURPOSE - The purpose of the LPA is to enhance and support the educational experience at the Lynch Elementary School, to develop a closer connection between school and home by encouraging parent involvement, and to enhance the environment at Lynch through volunteer and financial support.

ARTICLE II: Membership

All parents and guardians of children attending Lynch Elementary School shall be considered members of this Association. There are no membership dues.  Members have voting privileges, one vote per household.

ARTICLE III: Officers

Section 1: EXECUTIVE BOARD - The executive board shall consist of the following officers: two Co-Presidents (First Year President and Second Year President), one Vice President, one Recording Secretary, one Communications Secretary, and one Treasurer.  All officer positions may be shared; however each officer position has one vote (for a total of six votes on the executive board).

Section 2: TERM OF OFFICE - The term of office for all officers is one year, beginning July 1 and ending June 30 of following year.  There is an expectation that board members exiting be available and ensure a smooth transition and knowledge transfer for incoming board members - this may extend past the 6/30 end of term date.

Section 3: QUALIFICATIONS - Any LPA member in good standing may become an officer of the LPA.

Section 4: DUTIES

Executive Board: Develop the LPA’s annual budget, establish and oversee committees to conduct the work of the LPA, establish fundraising programs, and approve by majority vote of the Executive Board any unbudgeted expenditures of over $2000, taken at a regular LPA meeting.

For each role, each board member is expected to meet with and counsel the incoming board seat to ensure a smooth transition and knowledge transfer.  The expectation is that after the term end 6/30, a reasonable effort be made in aiding in this process, overseen by the incoming second year president.

Co-Presidents:

Run monthly meetings, meet regularly with the principal, oversee all board activities, communicate regularly with committee chairs and approve by any unbudgeted expenditures of more than $300.00.  This position requires evening and daytime commitments as well as on-going responsibilities, such as a liaison between LPA and other organizations such as, but not limited to WFEE and WCSC.

Vice President: Oversee the committee system of the LPA, assist the co-presidents, and manage and recruit volunteers.  Succeed his or her term of office by assuming the position of First Year President the following year, and Second Year President in the next succeeding year.  This position requires evening and daytime commitments as well as on-going responsibilities.

Recording Secretary: Record and distribute the minutes of the Executive Board and general LPA meetings and prepare agenda for official LPA meetings.  This position requires attendance at all LPA meetings.

Communications Secretary: Manage external communications for the LPA, including but not limited to PTO newsletters, email broadcasts, website.

Treasurer: Responsible for all financial activity of the LPA, and report at meetings on financial status. Keep an accurate account of all receipts, disbursements and reimbursements. Following the close of the fiscal year on June 30, prepare a summary of the year’s financial results. Based on each committee’s revenue and expense estimates, prepare the annual budget and track performance vs. budget throughout the year.

Section 5: BOARD MEETINGS - The executive board shall meet monthly during the school year or at the discretion of the co-presidents.

Section 6: BECOMING AN EXECUTIVE BOARD MEMBER - From the May LPA to the June LPA meeting nominations will be accepted for the Executive Board Member Positions.  To be nominated submit in writing or by email your willingness to serve as one of the executive board member positions to the Co-presidents.  The Executive Board Members will be voted in by the majority present at the June LPA meeting.  If any seats are needed to be filled after that date these positions will be appointed by the duly elected President or Co-presidents.

Section 7: REMOVAL - An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.

Section 8: VACANCY - If a vacancy occurs on the Executive Board, the Co-Presidents shall appoint an LPA member to fill the vacancy for the remainder of the officer’s term.

Article IV: MEETINGS

Section 1: GENERAL MEETINGS - General PTO meetings shall be held to conduct the business of the LPA.  Meetings shall be held monthly during the school year or at the discretion of the Executive Board.

Section 2: VOTING - Each member in attendance at LPA meeting is eligible to vote, one vote per household.

Article V: FINANCIAL POLICIES

Section 1: FISCAL YEAR - The fiscal year begins July 1 and ends June 30th of the following year.  The budget shall be presented and approved at a Fall LPA meeting.  Section 2: BANKING - All funds shall be kept in a checking account in the name of Community School Assn of Winchester, requiring two signatures of the executive board and held at Winchester Savings Bank.

Section 3: REPORTING - All financial activity shall be recorded in a computer based accounting system.  The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly.

Section 4: ENDING BALANCE - The organization shall, leave a minimum of $2,000 in the treasury at the end of each fiscal year, except in extraordinary circumstances. Any lesser amount shall be voted on by the executive board, and the reasoning for said vote shall be recorded in the minutes.

Section 5: CONTRACTS - Contracts may be signed only by a  Co-President or a Co-President’s designee.

Article VI: BYLAW AMENDMENTS

Amendments to the bylaws may be proposed by any LPA member.  Amendments presented at a PTO meeting shall be considered for voting at the subsequent meeting.  Two-thirds approval of all members present and voting is required to adopt an amendment to the bylaws.

Article VII: DISSOLUTION

In the event of the dissolution of the LPA, any funds remaining shall be donated to Lynch Elementary School.